Policies

Privacy Policy

 

Last Update: 14 December 2022

 

Privacy Policy

1          INTRODUCTION

1.1          Important information and who we are

Welcome to Security Phoenix Ltd (“ Privacy and Data Protection Policy (“Privacy Policy”).

At Phoenix Security Ltd (“Phoenix Security”, we”, “us”, or “our”) we are committed to protecting and respecting your privacy and Personal Data in compliance with the United Kingdom General Data Protection Regulation (“GDPR”), the DPA 2018 and all other mandatory laws and regulations of the United Kingdom.

This Privacy Policy explains how we collect, process and keep your data safe. The Privacy Policy will tell you about your privacy rights, how the law protects you, and inform our employees and staff members of all their obligations and protocols when processing data.

The individuals from which we may gather and use data can include:

Customers

  • Suppliers Business contacts

  • Employees/Staff Members

  • Third parties connected to your customers

and any other people that the organisation has a relationship with or may need to contact.

 

This Privacy Policy applies to all our employees and staff members and all Personal Data processed at any time by us.

 

1.2          Who is Your Data Controller

 

Phoenix SecurityLtd is your Data Controller and responsible for your Personal Data. We are not obliged by the GDPR to appoint a data protection officer and have not voluntarily appointed one at this time. Therefore, any inquiries about your data should either be sent to us on email at legal@securityphoeinix.com or sent in a letter to 124 City Road, London, EC1V 2NX, United Kingdom.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

 

1.3          Processing Data on Behalf of a Controller and Processors’ responsibility to you

 

In discharging our responsibilities as a Data Controller we have employees who will deal with your data on our behalf (known as “Processors”). Therefore, the responsibilities described below may be assigned to an individual, or may be taken to apply to the organisation as a whole. The Data Controller and our Processors have the following responsibilities:

  • Ensure that all processing of Personal Data is governed by one of the legal bases laid out in the GDPR (see 2.2 below for more information on those bases);
  • Ensure that Processors authorised to process Personal Data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality;
  • Implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk associated with the processing of Personal Data;
  • Obtain the prior specific or general authorisation of the Controller before engaging another Processor;
  • Assist the Controller in the fulfilment of the Controller’s obligation to respond to requests for exercising the data subject’s rights;
  • Make available to the Controller all information necessary to demonstrate compliance with the obligations laid down in the GDPR and allow for and contribute to audits, including inspections, conducted by the Controller or another auditor mandated by the Controller;
  • Maintain a record of all categories of processing activities carried out on behalf of a Controller;
  • Cooperate, on request, with the supervisory authority in the performance of its tasks;
  • Ensure that any person acting under the authority of the Processor who has access to Personal Data does not process Personal Data except on instructions from the Controller; and
  • Notify the Controller without undue delay after becoming aware of a Personal Data Breach;

 

2          LEGAL BASIS FOR DATA COLLECTION

2.1          Types of Data / Privacy Policy Scope

Personal Data” means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of Personal Data about you which we have grouped together below. Not all of the following types of data will necessarily be collected from you but this is the full scope of data that we collect and when we collect it from you:

  • Profile/Identity Data: This is data relating to your first name, last name, gender, date of birth.
  • Contact Data: This is data relating to your phone number, addresses, email addresses, phone numbers.
  • Marketing and Communications Data: This is your preferences in receiving marketing information and other information from us.
  • Billing Data: This is information relating to your debit and credit card information such as the name attached to your payment details and your billing address.
  • Financial Data: These are your banking details e.g. your account number and sort code.
  • Transactional Data: This is information of details and records of all payments you have made for our services or products.
  • Technical Data: This is your IP address, browser type and version, time zone setting and location, operating system and platform, and other technology on the devices you use to engage with us.
  • Customer Support Data: This includes feedback and survey responses.
  • Usage Data: information about how you use our website, products and services. 

We also collect, use and share Aggregated Data such as We also collect aggregated data and analytics such as Open E-mail and location, location and type of device for marketing purposes

. Aggregated Data could be derived from your Personal Data but is not considered Personal Data in law as this data will not directly or indirectly reveal your identity. However, if we combine or connect Aggregated Data with your Personal Data so that it can directly or indirectly identify you, we treat the combined data as Personal Data which will be used in accordance with this Privacy Policy.

We may also aggregate data to enable research or analysis so that we can better understand and serve you and others. For example, we may conduct research on your demographics and usage. Although this aggregated data may be based in part on Personal Data, it does not identify you personally. We may share this type of anonymous data with others, including service providers, our affiliates, agents and current and prospective business partners.

 

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

 

2.2          The Legal Basis for Collecting That Data

 

There are a number of justifiable reasons under the GDPR that allow collection and processing of Personal Data. The main avenues we rely on are:

Consent”: Certain situations allow us to collect your Personal Data, such as when you tick a box that confirms you are happy to receive email newsletters from us, or ‘opt in’ to a service.

Contractual Obligations”: We may require certain information from you in order to fulfil our contractual obligations and provide you with the promised service.

Legal Compliance”: We’re required by law to collect and process certain types of data, such as fraudulent activity or other illegal actions.

Legitimate Interest”: We might need to collect certain information from you to be able to meet our legitimate interests this covers aspects that can be reasonably expected as part of running our business, that will not have a material impact on your rights, freedom or interests. Examples could be your address, so that we know where to deliver something to, or your name, so that we have a record of who to contact moving forwards.

 

 

3          HOW WE USE YOUR PERSONAL DATA

3.1          Our Uses

 

We will only use your Personal Data when the law allows us to. Set out below is a table containing the different types of Personal Data we collect and the lawful basis for processing that data. Please refer to section 2.2 for more information on the lawful basis listed in the table below.

Examples provided in the table below are indicative in nature and the purposes for which we use your data may be broader than described but we will never process your data without a legal basis for doing so and it is for a related purpose. For further inquiries please contact us.

 

 

Activity

Type of data

Legal Justification

Lawful basis for processing data

Contractual

Profile/Identity Data

Consent Contractual Obligations Legal Compliance Legitimate Interest Necessity

We need to process this data so that we know who and where to charge for the products you have purchased  from us

Contractual

/Legal

Contact Data

Consent Contractual Obligations Legal Compliance Legitimate Interest Necessity

We need to process this data so that we know who and where to charge for the products you have purchased     from us

Marketing Data

Marketing and Communications Data, occasional Contact data for campaigns

Consent Necessity Research

we use this information to provide improved services and more tailored services to our clients

Contractual

Billing Data

Consent Contractual Obligations Legal Compliance Legitimate Interest Necessity

We need to process this data so that we know who and where to charge for the products you have purchased   from us

Contractual

/Billing

Financial Data

Consent Contractual Obligations Legal Compliance Legitimate Interest Necessity

We need to process this data so that we know who and where to charge for the products you have purchased   from us

Core Platform Functionality

Transactional Data

Legitimate Interest Necessity Research

we use this information to provide anonymized insights and improve the product performances

Product Improvement

Technical Data, Contact data

Consent Legitimate Interest Necessity

we use those information to provide anonymized insights as part of the product features

For surveys we might use contact data to check that the platform and account are working appropriately

Support information

Customer Support Data

Consent Legitimate Interest Necessity

we use this data as part of the improvement data collection for the product

Product

Usage Data

Consent

we use this information for product improvement 

information

 

Legitimate Interest Necessity

improvement and anonymized analysis of use

Product & Necessity

Other Data

Legitimate Interest Necessity Research

we anonymize and collect some of the client data to provide advanced insight and improve the product suggestion and the AI platform algorithm.

 

 

 

3.2          Marketing and Content Updates

You will receive marketing and new content communications from us if you have created an account and chosen to opt into receiving those communications. From time to time we may make suggestions and recommendations to you about goods or services that may be of interest to you.

 

3.3          Change of Purpose

We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your Personal Data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

 

 

4          YOUR RIGHTS AND HOW YOU ARE PROTECTED BY US

4.1          What Control Do I Have Over Phoenix SecurityLtd’s Use Of My Personal Data?

 

Your account information will be protected by a password for your privacy and security. You need to prevent unauthorized access to your account and personal information by selecting and protecting your password appropriately and limiting access to your computer or device and by signing off after you have finished accessing your account.

You will need to contact us if you would like to delete your account.

California Privacy Rights: Under California Civil Code sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of personal customer information which we share with our affiliates and/or third parties for marketing purposes, and providing contact information for such affiliates and/or third parties. If you are a California resident and would like a copy of this notice, please submit a written request to legal@securityphoeinix.com .

 

4.2          How Does Phoenix SecurityLtd Protect Customers’ Personal Data?

 

We are concerned with keeping your data secure and protecting it from inappropriate disclosure. We implement a variety of security measures to ensure the security of your Personal Data on our systems, including We implement a minimum level of security in line with our security policies to protect employees and customer data. We implement advanced features as specified in our security policies to ensure customer data is protected. Such measures are, but not limited to, encryption of data, access review, access removal, multi- factor authentication, security assessment and reviews. Any Personal Data collected by us is only accessible by a limited number of employees who have special access rights to such systems and are bound by obligations of confidentiality. If and when we use subcontractors to store your data, we will not relinquish control of your Personal Data or expose it to security risks that would not have arisen had the data remained in our possession. However, unfortunately no transmission of data over the internet is guaranteed to be completely secure. It may be possible for third parties not under the control of Phoenix SecurityLtd to intercept or access transmissions or private communications unlawfully. While we strive to protect your Personal Data, we cannot ensure or warrant the security of any Personal Data you transmit to us. Any such transmission is done at your own risk. If you believe that your interaction with us is no longer secure, please contact us.

 

4.3          Opting Out Of Marketing Promotions

 

You can ask us to stop sending you marketing messages at any time by Via link in the e-mail, unsubscribe, monitoring the unsubscribe e-mail.

Where you opt out of receiving these marketing messages, we will continue to retain other Personal Data provided to us as a result of interactions with us not related to your marketing preferences.

 

4.4          How to Request your Data and the Process for Obtaining it

You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, if your request is clearly unfounded, we could refuse to comply with your request.

We may need to request specific information from you to help us confirm your identity and ensure you have the right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

 

 

5          YOUR DATA AND THIRD PARTIES

5.1          Will We Share Your Data With Third Parties?

We may share non-Personal Data with third parties. We may share your Personal Data with subcontractors (only when necessary and with your consent) or affiliates (subject to confidentiality obligations to use it only for the purposes for which we disclose it to them and pursuant to our instructions).

 

We may also share Personal Data with interested parties in the event that Phoenix SecurityLtd anticipates a change in control or the acquisition of all or part of our business or assets or with interested parties in connection with the licensing of our technology.

If Phoenix SecurityLtd is sold or makes a sale or transfer, we may, in our sole discretion, transfer, sell or assign your Personal Data to a third party as part of or in connection with that transaction. Upon such transfer, the Privacy Policy of the acquiring entity may govern the further use of your Personal Data. In all other situations your data will still remain protected in accordance with this Privacy Policy (as amended from time to time).

We may share your Personal Data at any time if required for legal reasons or in order to enforce our terms or this Privacy Policy.

 

5.2          Third-Party Links

This Site may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our Site, we encourage you to read the privacy policy of every website you visit.

 

 

6          HOW LONG WILL WE RETAIN YOUR DATA FOR?

We will only retain your Personal Data for as long as reasonably necessary to fulfil the purposes we collected it for. We may retain your Personal Data for a longer period than usual in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

 

7          INTERNATIONAL TRANSFER OF DATA

Your information may be stored and processed in the US or other countries or jurisdictions outside the US where Phoenix SecurityLtd has facilities. We are currently storing data in the EU and so, by using Phoenix SecurityLtd, you are permitting and consenting to the transfer of information, including Personal Data, outside of the US.

 

8          NOTIFICATION OF CHANGES AND ACCEPTANCE OF POLICY

We keep our Privacy Policy under review and will place any updates on this webpage. This version is dated 1 January 2021. By using Phoenix SecurityLtd, you consent to the collection and use of data by us as set out in this Privacy Policy. Continued access or use of Phoenix SecurityLtd will constitute your express acceptance of any modifications to this Privacy Policy.

 

9          INTERPRETATION

All uses of the word “including” mean “including but not limited to” and the enumerated examples are not intended to in any way limit the term which they serve to illustrate. Any email addresses set out in this policy may be used solely for the purpose for which they are stated to be provided, and any unrelated correspondence will be ignored. Unless otherwise required by law, we reserve the right to not respond to emails, even if they relate to a legitimate subject matter for which we have provided an email address. As a matter of common sense, you are more likely to get a reply if your request or

 

question is polite, reasonable and there is no relatively obvious other way to deal with or answer your concern or question (e.g. FAQs, other areas of our website etc.).

Our staff are not authorised to contract on behalf of Phoenix SecurityLtd, waive rights or make representations (whether contractual or otherwise). If anything contained in an email from a Phoenix SecurityLtd address contradicts anything in this policy, our terms or any official public announcement on our website, or is inconsistent with or amounts to a waiver of any Phoenix SecurityLtd rights, the email content will be read down to grant precedence to the latter. The only exception to this is genuine correspondence expressed to be from the Phoenix SecurityLtd legal department.

Jeevan Singh

Founder of Manicode Security

Jeevan Singh is the Director of Security Engineering at Rippling, with a background spanning various Engineering and Security leadership roles over the course of his career. He’s dedicated to the integration of security practices into software development, working to create a security-aware culture within organizations and imparting security best practices to the team.
In his role, Jeevan handles a range of tasks, from architecting security solutions to collaborating with Engineering Leadership to address security vulnerabilities at scale and embed security into the fabric of the organization.

James Berthoty

Founder of Latio Tech

James Berthoty has over ten years of experience across product and security domains. He founded Latio Tech to help companies find the right security tools for their needs without vendor bias.

Christophe Parisel

Senior Cloud Security Architect

Senior Cloud Security Architect

Chris Romeo

Co-Founder
Security Journey

Chris Romeo is a leading voice and thinker in application security, threat modeling, and security champions and the CEO of Devici and General Partner at Kerr Ventures. Chris hosts the award-winning “Application Security Podcast,” “The Security Table,” and “The Threat Modeling Podcast” and is a highly rated industry speaker and trainer, featured at the RSA Conference, the AppSec Village @ DefCon, OWASP Global AppSec, ISC2 Security Congress, InfoSec World and All Day DevOps. Chris founded Security Journey, a security education company, leading to an exit in 2022. Chris was the Chief Security Advocate at Cisco, spreading security knowledge through education and champion programs. Chris has twenty-six years of security experience, holding positions across the gamut, including application security, security engineering, incident response, and various Executive roles. Chris holds the CISSP and CSSLP certifications.

Jim Manico

Founder of Manicode Security

Jim Manico is the founder of Manicode Security, where he trains software developers on secure coding and security engineering. Jim is also the founder of Brakeman Security, Inc. and an investor/advisor for Signal Sciences. He is the author of Iron-Clad Java: Building Secure Web Applications (McGraw-Hill), a frequent speaker on secure software practices, and a member of the JavaOne Rockstar speaker community. Jim is also a volunteer for and former board member of the OWASP foundation.

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